E6S-169 Virtual Meetings BB-Basics - Part 1

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Intro:  Welcome to the E6S-Methods podcast with Jacob and Aaron, your weekly dose of tips and tricks to achieve excellent performance in your business and career.  Join us as we explore deeper into the practical worlds of Lean, Six Sigma, Project Management and Design Thinking.  In this episode number 169, "Virtual Meeting BB-Basics" Part 1, we discuss the basics to running a successful virtual meeting. If you're just tuning in for the first time, find all our back episodes on our podcast table of contents at e6s-methods.com. If you like this episode, be sure to click the "like" link in the show notes.  It's easy.  Just tap our logo, click and you're done. Tap-click-done!  Here we go. http://bit.ly/E6S-169 Leave a Review! http://bit.ly/E6S-iTunes



Objection 1:  I'm not comfortable with a camera facing me during my meetings.

Counter 1: Yeah. I get it.  Treat it like being in-person.  It's the same as being in the same room.  Everyone can see you.  Act the same.  Not a time to be overly comfortable.  Managers who use video conferencing generally don't make it optional for teams. 

Objection 2:  I am not fast enough with chatting to participate well in meetings. Not computer savvy.

Counter 2: This can be a significant challenge. This experience could require quite a bit of mutli-tasking ability.  I generally do not use the chat function, and keep it a audio meeting.  Other options exist to have a separate person moderating the virtual meeting while you facilitate discussion. 

Objection 3:  My company won't pay for virtual meeting software…                                                                                  

Counter 3: Do whatever you can.  There are some free options available.  But bandwidth and security may be a risk.                                                                                   

I            Reasons for virtual meetings            

a.       43% US work from home (telecommute) Forrester

b.      40-60% of IT & Manufacturing work is off-shored (from US)

i.      http://www.statisticbrain.com/outsourcing-statistics-by-country/

c.       global supply chain

d.      projects with customers and/or vendors                                            

II                    Challenges

a.       Timing issues (esp across continents, time zones)

b.      Focus/Concentration of all attendees

c.       Multi-tasking while on virtual meeting

d.      Unable to judge the other person's reaction/mood (unless video capabilities is utilized). Inability to understand or recognize body language

e.       Ability to have follow up conversations - Booking meetings is always hard

III      Facilitation skills needed?

a.       Basic

b.      Advanced

IV      Basic tech needed to run remote meetings   

a.       bare essentials: Email + conference calling

b.      screen sharing

i.      screen sharing plus chat?

ii.      Screen sharing plus included phone

iii.      screen sharing plus delegated screen control

iv.      screen sharing plus video

c.       collaborative work-screen                                                      


Outro: Thanks for listening to episode 169 of the E6S-Methods podcast.  Stay tuned for episode 170, for part 2 of "Virtual Meeting BB-Basics." Don't forget to click "like" or "dislike" for this episode in the show notes. Tap-click-done!  If you have a question, comment or advice, leave a note in the comments section or contact us directly. Feel free to email me "Aaron," aaron@e6s-methods.com, or on our website, we reply to all messages.  If you heard something you like, then Clammr, and share it.  Don't forget you can find notes and graphics for all shows and more at www.E6S-Methods.com. "Journey Through Success. If you're not climbing up, you're falling down."    Leave a Review! http://bit.ly/E6S-iTunes


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